Operational Calendar
The Virginia State University Operational Calendars provides an overview of important events and dates throughout the academic year for faculty and staff. The calendar is to be used for planning purposes, and to guide your business operations throughout the academic year.
NOTE: This operational calendar is subject to periodic review and revision. Please check with the Office of Planning and Institutional Effectiveness if you would like to provide any updates or changes.
Fall Semester 2023
| August | 8-9 | Friday-Sunday | University Conference and Faculty Planning Workshop |
| August | 10 | Friday | New Employee Orientation |
| August | 11-13 | Monday-Tuesday | Residence Halls Open at 8:00 a.m. for New Students |
| August | 14-18 | Thursday-Friday | New Trojans Experience |
| August | 18 | Friday | Residence Halls open at 8:00 a.m. for continuing Students |
| August | 21 | Monday | University Classes Begins and Term I, Eight Week Classes at Fort Lee |
| August | 21 | Monday | Mandatory Attendance Verification Begins |
| August | 25 | Friday | Last Day to Add/Drop for All Classes |
| August | 25 | Friday | Registration Ends for Fall |
| August | 25 | Friday | New Employee Orientation |
| September | 1 | Friday | Mandatory Attendance Verification Ends |
| September | 4 | Monday | Labor Day Holiday (University Closed) |
| September | 11 | Monday | Formal Opening Convocation (7:00 p.m.) |
| September | 11 | Monday | Last Day to Withdraw from Eight Week Classes |
| September | 12 | Tuesday | Last Day to Withdraw from Eight Week Classes |
| September | 22 | Friday | Trojan Wellness Day (No Classes University Office Open) |
| September | 25 | Monday | New Employee Orientation |
| September | 29 | Friday | Last Day to File an Application for Fall 2023 Commencement |
| October | 2 | Monday | Midterms Examination Begins |
| October | 7 | Saturday | Midterms Examination Ends |
| October | 10 | Tuesday | New Employee Orientation |
| October | 10 | Tuesday | Term I, Eight Week Classes Ends at Fort Lee |
| October | 12 | Thursday | Term II, Eight Week Classes Begins at Fort Lee |
| October | 13 | Friday | Midterm Grades are Due in the system by Faculty (5:00p.m.)Homecoming Game |
| October | 14 | Saturday | Homecoming Game-2:00 p.m. Rogers Stadium |
| October | 16 | Monday | Curriculum Sheet Update/Schedule Planning/Course Scheduling |
| October | 19 | Wednesday | Term II, Last Day to Add/Drop Eight Week Classes |
| October | 23-24 | Monday | Trojan Wellness Day |
| October | 25 | Friday | New Employee Orientation |
| October | 30 | Monday | Registration Begins for Spring Semester 2024 |
| November | 3 | Friday | Term II, Last Day to Withdraw from Classes at Fort Lee |
| November | 7 | Tuesday | ELECTION DAY (University Closed) |
| November | 10 | Friday | New Employee Orientation |
| November | 17 | Friday | Last day to withdraw from On-Campus Classes |
| November | 23-26 | Thursday | Thanksgiving Holiday (University Closed) |
| November | 27 | Monday | New Employee Orientation |
| November | 27 | Monday | University Classes Resume Virtually |
| December | 5 | Tuesday | University Classes End |
| December | 5 | Tuesday | Registration Ends for Spring Semester 2024 |
| December | 5 | Tuesday | Last Day to Pay Graduation Fee and Clear Unpaid Balances for Fall Commencement |
| December | 6 | Wednesday | University Reading Day |
| December | 7 | Thursday | Final Examinations Begin (Administered Virtually) |
| December | 8 | Friday | Grade Rosters for All Fall Commencement Candidates Must be Distributed to Faculty by Registrar |
| December | 8 | Friday | Registration Begins for Winter Session 2023 |
| December | 11 | Monday | New Employee Orientation |
| December | 11 | Monday | Final Examination End |
| December | 12 | Tuesday | Senior Grades are Due in the System (5:00 p.m.) |
| December | 13 | Wednesday | Winter Classes Begin |
| December | 15 | Friday | Last Day to Add/Drop for All Classes |
| December | 15 | Friday | Semester Grades are Due in the System (5:00 p.m.) |
| December | 15 | Friday | ROTC Commissioning Exercises |
| December | 15 | Friday | Commencement Rehearsal at the Multipurpose Center |
| December | 15-16 | Friday | Commencement Activities |
| December | 16 | Saturday | COMMENCEMENT EXERCISES at Multipurpose Center |
| December | 17 | Sunday | Residence Halls Close at 12:00 Noon (Graduating Student Participants) |
Winter Sessions 2023
| December | 2 | Friday | Registration Begins for Winter Session 2022 |
| December | 7 | Friday | Winter Classes Begin |
| December | 14 | Monday | Last day to Add/Drop |
| January | 4 | Wednesday | Last Day to Withdraw |
| January | 11 | Thursday | Winter Classes End |
| January | 12 | Monday | Final Examinations Begin |
| January | 13 | Friday | Winter Grades are due in the System by Faculty (5:00 P.M.) |
Spring Semester 2024
| January | 8-9 | Monday | University Opening Conference and Faculty/Staff Development Workshops |
| January | 10 | Wednesday | Residence Halls Open at 8:00 a.m. for New and Continuing Students |
| January | 10 | Wednesday | New Employee Orientation |
| January | 15 | Monday | Martin Luther King. Jr. Holiday (University Closed) |
| January | 16 | Tuesday | Mandatory Attendance Verification Begins |
| January | 16 | Tuesday | Term I, Eight Week Classes Begin at Fort Lee |
| January | 19 | Friday | Last Day to Add/Drop for all Classes |
| January | 19 | Friday | Registration/Validation Ends for Spring Semester 2024 |
| January | 25 | Thursday | New Employee Orientation |
| January | 26 | Friday | Mandatory Attendance Verification Ends |
| February | 6 | Tuesday | Term I, Last day to Withdraw from Classes at Fort Lee |
| February | 7 | Wednesday | Assessment Day- All Undergraduate Classes Cancelled (Classes Resume at 5:00 p.m.) |
| February | 12 | Monday | New Employee Orientation |
| February | 23 | Friday | Last Day to file an Application for Spring 2024 Commencement (Applications Must be filed in the office of the Registrar) |
| February | 26 | Monday | Trojan Wellness Day (No Classes- University Offices Open) |
| February | 26 | Monday | New Employee Orientation |
| March | 4 | Monday | Midterm Examination Begin |
| March | 5 | Tuesday | Term I, Eight Weel Classes at Fort Lee End |
| March | 7 | Thursday | Term II, Last Day to Add Eight Week Classes |
| March | 9 | Saturday | Midterm Examinations Ends |
| March | 9 | Saturday | Residence Halls Close at 12:00 Noon |
| March | 10 | Sunday | New Employee Orientation |
| March | 10-17 | Sunday-Sunday | Spring Break (No Classes- University Offices Open) |
| March | 17 | Sunday | Residence Halls Reopen at 8:00 a.m. |
| March | 14 | Tuesday | Term II, Last Day to add Eight Week Classes |
| March | 15 | Wednesday | Midterm Grades are due in the System by Faculty (5:00 p.m.) |
| March | 18 | Monday | Curriculum Sheet Update/Schedule Planning/Course Scheduling |
| March | 18 | Monday | Registration Begins for Fall Semester 2024-Summer 2025 |
| March | 21 | Thursday | Founder’s Day |
| March | 25 | Monday | New Employee Orientation |
| March | 28 | Thursday | Term II, Last Day to Withdraw from Classes at Fort Lee |
| April | 1 | Monday | Academic Convocation and Awards Ceremony (5:00 p.m.) |
| April | 1-5 | Monday | Honors Week Activities |
| April | 10 | Wednesday | New Employee Orientation |
| April | 17 | Wednesday | Retirement Fair |
| April | 19 | Friday | Last Day to Withdraw from On-Campus Classes |
| April | 30 | Tuesday | University Classes End |
| April | 30 | Tuesday | Last Day to Pay Graduation Fee and Clear Unpaid Balances for Spring Commencement |
| May | 1 | Wednesday | University Reading Day |
| May | 1 | Wednesday | Open Enrollment Session |
| May | 2 | Thursday | Final Examinations |
| May | 2 | Thursday | Grade Rosters for All Spring Commencement Candidates Must be Distributed to Faculty by Registrar |
| May | 3 | Friday | Open Enrollment Session (Virtual) |
| May | 6 | Monday | Open Enrollment Session (DPPS Only) |
| May | 6 | Monday | Final Examinations End (Faculty members are encouraged to submit grades to the Office Registrar within 48 hours after final examinations) |
| May | 7 | Tuesday | Senior Grades are Due in the System (5:00 p.m.) |
| May | 8 | Wednesday | Residence Halls Close at 12:00 Noon (Non-Commencement Participant Students) |
| May | 8 | Wednesday | Benefits Fair |
| May | 10 | Friday | Open Enrollment Sessions (DPPS Only) |
| May | 10 | Friday | New Employee Orientation |
| May | 10 | Friday | Semester Grades are Due in the System (5:00 p.m.) |
| May | 10-11 | Saturday | Commencement Activities |
| May | 10 | Friday | Commencement Rehearsal at Multipurpose Center |
| May | 10 | Friday | ROTC Commissioning Exercises |
| May | 11 | Saturday | Commencement Exercises at Multipurpose Center |
| May | 12 | Sunday | Residence Halls Close at 12:00 Noon (Graduating Student Participants) |
| May | 13 | Monday | Open Enrollment Sessions (Virtual) |
| May | 14 | Tuesday | Retirement Luncheon |
| May | 15 | Wednesday | Open Enrollment Sessions |
| May | 24 | Friday | Residence Halls Open for Summer Sessions I and III |
| May | 27 | Monday | Memorial Day Holiday (University Closed) |
| May | 28 | Tuesday | New Employee Orientation |
| May | 28 | Tuesday | Sessions I and III Classes Begin |
| May | 30 | Thursday | Last Day to add/Drop from Sessions I and III All Classes |
Summer Sessions 2024
| June | 4 | Tuesday | Mandatory Attendance Verification Ends |
| June | 10 | Monday | New Employee Orientation |
| June | 19 | Wednesday | Juneteenth Holiday (University Closed) |
| June | 20 | Thursday | Last Day to Withdraw from Sessions I and III Classes |
| June | 25 | Tuesday | New Employee Orientation |
| June | 25 | Tuesday | Session I Classes End |
| June | 26 | Wednesday | Final Examination Period for Sessions I |
| June | 28 | Friday | Residence Halls Close at 5:00 p.m. for Sessions I |
| July | 1 | Monday | Registration for Session II Begins |
| June | 2 | Tuesday | Session I Grades are Due |
| July | 2 | Tuesday | Residence Halls Opens for Summer Sessions II |
| July | 3 | Tuesday | Session II Classes Begin |
| July | 3 | Wednesday | Late Validation Fee in Effect |
| July | 3 | Wednesday | Mandatory Attendance Verification Begins |
| July | 4 | Thursday | Independence Day Holiday ( University Closed) |
| July | 8 | Monday | Last day to Add/Drop from Sessions II Classes |
| July | 10 | Wednesday | Mandatory Attendance Verification Ends |
| July | 10 | Wednesday | Validation Ends (Session II) |
| July | 10 | Wednesday | New Employee Orientation |
| July | 24 | Wednesday | Last day to Withdraw from Sessions II Classes |
| July | 31 | Wednesday | Session II and III Classes End |
Fall Semester 2024
| August | 1 | Thursday | Final Examination Period for Sessions II and III |
| August | 1 | Thursday | Residence Halls Close at 5:00 p.m. for Sessions II and III |
| August | 2 | Friday | Sessions II and III Grades are Due |
| August | 12 | Monday | New Employee Orientation |
| August | 26 | Monday | New Employee Orientation |
| September | 10 | Tuesday | New Employee Orientation |
| September | 25 | Wednesday | New Employee Orientation |
| October | 10 | Thursday | New Employee Orientation |
| October | 24 | Thursday | New Employee Orientation |
| November | 11 | Monday | New Employee Orientation |
| November | 25 | Monday | New Employee Orientation |
| December | 10 | Tuesday | New Employee Orientation |