Operational Calendar

The Virginia State University Operational Calendars provides an overview of important events and dates throughout the academic year for faculty and staff. The calendar is to be used for planning purposes, and to guide your business operations throughout the academic year.

NOTE: This operational calendar is subject to periodic review and revision. Please check with the Office of Planning and Institutional Effectiveness if you would like to provide any updates or changes. 

Fall Semester 2023

Spring Semester 2024

Winter Sessions 2023

Summer Sessions 2024 

University Calendar

University Catalog


Fall Semester 2023

(PDF)

August  8-9 Friday-Sunday University Conference and Faculty Planning Workshop
August 10 Friday New Employee Orientation
August 11-13 Monday-Tuesday Residence Halls Open at 8:00 a.m. for New Students
August 14-18 Thursday-Friday New Trojans Experience
August 18 Friday Residence Halls open at 8:00 a.m. for continuing Students
August 21 Monday University Classes Begins and Term I, Eight Week Classes at Fort Lee
August 21 Monday Mandatory Attendance Verification Begins
August 25 Friday Last Day to Add/Drop for All Classes
August 25 Friday Registration Ends for Fall
August 25 Friday New Employee Orientation
September 1 Friday Mandatory Attendance Verification Ends
September 4 Monday Labor Day Holiday (University Closed)
September 11 Monday Formal Opening Convocation (7:00 p.m.)
September 11 Monday Last Day to Withdraw from Eight Week Classes
September 12 Tuesday Last Day to Withdraw from Eight Week Classes
September 22 Friday Trojan Wellness Day (No Classes University Office Open)
September 25 Monday New Employee Orientation
September 29 Friday Last Day to File an Application for Fall 2023 Commencement
October 2 Monday Midterms Examination Begins
October 7 Saturday Midterms Examination Ends
October 10 Tuesday New Employee Orientation
October 10 Tuesday Term I, Eight Week Classes Ends at Fort Lee
October 12 Thursday Term II, Eight Week Classes Begins at Fort Lee
October 13 Friday Midterm Grades are Due in the system by Faculty (5:00p.m.)Homecoming Game
October 14 Saturday Homecoming Game-2:00 p.m. Rogers Stadium
October 16 Monday Curriculum Sheet Update/Schedule Planning/Course Scheduling
October 19 Wednesday Term II, Last Day to Add/Drop Eight Week Classes 
October 23-24 Monday Trojan Wellness Day
October 25 Friday New Employee Orientation
October 30 Monday Registration Begins for Spring Semester 2024
November 3 Friday Term II, Last Day to Withdraw from Classes at Fort Lee 
November 7 Tuesday ELECTION DAY (University Closed)
November 10 Friday New Employee Orientation
November 17 Friday Last day to withdraw from On-Campus Classes
November 23-26 Thursday Thanksgiving Holiday (University Closed)
November 27 Monday New Employee Orientation
November 27 Monday University Classes Resume Virtually
December 5 Tuesday University Classes End
December 5 Tuesday Registration Ends for Spring Semester 2024
December 5 Tuesday Last Day to Pay Graduation Fee and Clear Unpaid Balances for Fall Commencement
December 6 Wednesday University Reading Day
December Thursday Final Examinations Begin (Administered Virtually) 
December 8 Friday Grade Rosters for All Fall Commencement Candidates Must be Distributed to Faculty by Registrar 
December 8 Friday Registration Begins for Winter Session 2023
December 11 Monday New Employee Orientation
December 11 Monday Final Examination End
December 12 Tuesday Senior Grades are Due in the System (5:00 p.m.) 
December 13 Wednesday Winter Classes Begin
December 15 Friday Last Day to Add/Drop for All Classes
December 15 Friday Semester Grades are Due in the System (5:00 p.m.)
December 15 Friday ROTC Commissioning Exercises
December 15 Friday Commencement Rehearsal at the Multipurpose Center 
December 15-16 Friday Commencement Activities
December 16 Saturday COMMENCEMENT EXERCISES at Multipurpose Center
December 17 Sunday Residence Halls Close at 12:00 Noon (Graduating Student Participants)

(Back to Top

Winter Sessions 2023

(PDF)

December 2  Friday Registration Begins for Winter Session 2022
December 7 Friday Winter Classes Begin
December 14 Monday Last day to Add/Drop
January 4 Wednesday Last Day to Withdraw
January 11 Thursday Winter Classes End
January 12 Monday Final Examinations Begin
January 13 Friday Winter Grades are due in the System by Faculty (5:00 P.M.)

(Back to Top

Spring Semester 2024

(PDF)

January 8-9 Monday University Opening Conference and Faculty/Staff Development Workshops
January 10 Wednesday Residence Halls Open at 8:00 a.m. for New and Continuing Students
January 10 Wednesday New Employee Orientation
January 15 Monday Martin Luther King. Jr. Holiday (University Closed)
January 16 Tuesday Mandatory Attendance Verification Begins
January 16 Tuesday Term I, Eight Week Classes Begin at Fort Lee 
January 19 Friday Last Day to Add/Drop for all Classes
January 19 Friday Registration/Validation Ends for Spring Semester 2024
January 25 Thursday New Employee Orientation
January 26 Friday Mandatory Attendance Verification Ends 
February 6 Tuesday Term I, Last day to Withdraw from Classes at Fort Lee 
February 7 Wednesday Assessment Day- All Undergraduate Classes Cancelled (Classes Resume at 5:00 p.m.)
February  12 Monday New Employee Orientation
February  23 Friday Last Day to file an Application for Spring 2024 Commencement (Applications Must be filed in the office of the Registrar)
February 26 Monday Trojan Wellness Day (No Classes- University Offices Open)
February 26 Monday New Employee Orientation
March 4 Monday Midterm Examination Begin
March  5 Tuesday Term I, Eight Weel Classes at Fort Lee End
March 7 Thursday Term II, Last Day to Add Eight Week Classes
March 9 Saturday Midterm Examinations Ends
March 9 Saturday Residence Halls Close at 12:00 Noon 
March 10 Sunday New Employee Orientation
March 10-17 Sunday-Sunday Spring Break (No Classes- University Offices Open) 
March 17 Sunday Residence Halls Reopen at 8:00 a.m. 
March 14 Tuesday Term II, Last Day to add Eight Week Classes  
March 15 Wednesday Midterm Grades are due in the System by Faculty (5:00 p.m.) 
March 18 Monday Curriculum Sheet Update/Schedule Planning/Course Scheduling 
March 18 Monday Registration Begins for Fall Semester 2024-Summer 2025
March 21 Thursday Founder’s Day
March 25 Monday New Employee Orientation
March 28 Thursday Term II, Last Day to Withdraw from Classes at Fort Lee
April 1 Monday Academic Convocation and Awards Ceremony (5:00 p.m.)
April 1-5 Monday Honors Week Activities
April 10 Wednesday New Employee Orientation
April 17 Wednesday Retirement Fair
April 19 Friday Last Day to Withdraw from On-Campus Classes
April 30 Tuesday University Classes End
April 30 Tuesday Last Day to Pay Graduation Fee and Clear Unpaid Balances for Spring Commencement
May 1 Wednesday University Reading Day
May 1 Wednesday Open Enrollment Session
May 2 Thursday Final Examinations
May 2 Thursday Grade Rosters for All Spring Commencement Candidates Must be Distributed to Faculty by Registrar
May 3 Friday Open Enrollment Session (Virtual) 
May 6 Monday Open Enrollment Session (DPPS Only)
May 6 Monday Final Examinations End (Faculty members are encouraged to submit grades to the Office Registrar within 48 hours after final examinations)
May 7 Tuesday Senior Grades are Due in the System (5:00 p.m.)
May 8 Wednesday Residence Halls Close at 12:00 Noon (Non-Commencement Participant Students) 
May 8 Wednesday Benefits Fair
May 10 Friday Open Enrollment Sessions (DPPS Only)
May 10 Friday New Employee Orientation
May 10 Friday Semester Grades are Due in the System (5:00 p.m.)
May 10-11 Saturday Commencement Activities
May 10 Friday Commencement Rehearsal at Multipurpose Center
May 10 Friday ROTC Commissioning Exercises
May 11 Saturday Commencement Exercises at Multipurpose Center
May 12 Sunday Residence Halls Close at 12:00 Noon (Graduating Student Participants) 
May 13 Monday Open Enrollment Sessions (Virtual) 
May 14 Tuesday Retirement Luncheon
May 15 Wednesday Open Enrollment Sessions
May 24 Friday Residence Halls Open for Summer Sessions I and III
May 27 Monday Memorial Day Holiday (University Closed)
May 28 Tuesday New Employee Orientation 
May 28 Tuesday Sessions I and III Classes Begin 
May 30 Thursday Last Day to add/Drop from Sessions I and III All Classes

(Back to Top

Summer Sessions 2024

(PDF)

June 4 Tuesday Mandatory Attendance Verification Ends
June 10 Monday New Employee Orientation
June 19 Wednesday Juneteenth Holiday (University Closed) 
June 20 Thursday Last Day to Withdraw from Sessions I and III Classes 
June 25 Tuesday New Employee Orientation
June 25 Tuesday Session I Classes End
June 26 Wednesday Final Examination Period for Sessions I
June 28 Friday Residence Halls Close at 5:00 p.m. for Sessions I
July 1 Monday Registration for Session II Begins 
June 2 Tuesday Session I Grades are Due
July 2 Tuesday Residence Halls Opens for Summer Sessions II 
July 3 Tuesday Session II Classes Begin
July 3 Wednesday Late Validation Fee in Effect
July 3 Wednesday Mandatory Attendance Verification Begins
July 4 Thursday Independence Day Holiday ( University Closed) 
July 8 Monday Last day to Add/Drop from Sessions II Classes
July 10 Wednesday Mandatory Attendance Verification Ends
July 10 Wednesday Validation Ends (Session II)
July 10 Wednesday New Employee Orientation 
July 24 Wednesday Last day to Withdraw from Sessions II Classes  
July 31 Wednesday Session II and III Classes End

(Back to Top)

Fall Semester 2024

(PDF)

August  1 Thursday Final Examination Period for Sessions II and III 
August  1 Thursday Residence Halls Close at 5:00 p.m. for Sessions II and III 
August  2 Friday Sessions II and III Grades are Due 
August  12 Monday New Employee Orientation
August  26 Monday New Employee Orientation  
September  10 Tuesday New Employee Orientation
September  25 Wednesday New Employee Orientation
October 10 Thursday New Employee Orientation
October 24 Thursday New Employee Orientation
November 11 Monday New Employee Orientation
November 25 Monday New Employee Orientation
December 10 Tuesday New Employee Orientation

(Back to Top